The IEP serves as documentation for speech-language therapy. Progress must be reported quarterly at the same time that report cards go out to general education students. Progress reports address each IEP goal and the progress toward them. Goals are stated in measurable terms and data must be collected to support subjective reports of progress. For example, if the goal is to be 80% fluent while reading, the progress report must say what the percentage of fluency is while reading at the end of the quarter.

Because the IEP is valid for 12 months, the same goals can be carried over to the next school year. For example, if the IEP is written in April, the “end of year report” would be the first quarter progress note on the IEP. That goal would then be continued until next April. If the student meets the goal before the end of 12 months, a new goal must be written at a higher level or the goal (and possibly eligibility) can be discontinued. The IEP must be renewed before the end of 12 months or the student must be discharged from services if they are no longer needed.

Each school district has a procedure for managing student files at the end of each school year. Some records are retained by the same SLP; others must be given to a new SLP, such as when the student is changing schools. Many districts now use computerized IEP programs so that authorized personnel can access electronic records across schools. Procedures for managing files for students as they transition to other SLPs or to other schools or districts vary with the district. You may ask your district representative what the policies and procedures are where your student attends school.

Submitted by Lynne Remson, CCC-SLP